Hi everyone

Welcome, All!

Hi everyone. Great to see you here :)

Hello everyone from Bahrain

Greetings. - Dr. T V Gopal, Professor, Department of Computer Science and Engineering, College of Engineering, Guindy Campus, Anna University , Chennai, INDIA.

Greetings everyone… looking forward to ICANN74 and to see you all in person.

g'day @Herb

Wishing everyone a very warm welcome!

That's the plan at this point anyway

These protocols are very much like we had at the IGF

Surveys asking whether how we've been feeling and the health of those around us

every 3rd seat in the auditorium

At least this is better than the nomcom rules where they are having a third party company doing tests before each day

On film sets, we get tested 3 times a wekk

Yes but not every day

healthy safety with compulsory travel insurance should be a must

@Shreedeep: Who will pay for the insurance?

Insurance has always been the responsibility of the traveller

@ Ed - exactly my question

@Shreedeep, here, "travel insurance" means insurance against not being able to travel. Is that what you are talking about?

If so, why would we care?

I thought ICANN travel usually covers insurance during visa applications. Unless it’s a different kind

@Chryl: if that is the case then it can not be compulsory if that were the case.

Most insurance companies in Canada will now cover Covid.

travel Insurance often /should cover medical etc.,

For the past few years they refused to cover COVID but this has changed, ICANN doesn't cover travel health insurance.

The stipend is designed to offset your out of pocket expenses. this really can add up with airport parking, taxi, testing, health insurance etc

+1 Jonathan on legitimacy of some vaccines by the org

Are we not suppose to talk about the proposed meeting format, i.e., theme, plenary, pre-week etc.?

Travel insurance in case of any incident that may happens with in a certain period of time like tickets cancellationetc.. last time I was travelling was when my ticket got cancelled and I was stranded after the event

@shree ICANN buys the cheapest ticket, normally without insurance

yes glen thats what I am saying, anything can happen at anytime ....

My questions were rather questions to staff, not intended to necessarily be addressed in this call, where I thought that the focus would be on the new meeting format - but I welcome any clarification on any aspect of the meeting

FAQ will have answers to some of these questions.

Room capacity is LIMITED

I meant my questions in the email list

Oh, I thought we would just drown those people, Hadia

@Roberto, your questions have been noted

@gisella yes that is why I asked that question

Shree its an item we have suggested many many times just in your case as demonstrated. I have found cheaper flights with flight insurance but ICANN wants ICANN travel to do all the travel

@heidi, and I had already a partial answer via email, so I am happy

@Judith - hopefully FAQ will answer most of our Community questions and if you are not able to find your answer, we will follow up

@hadia for nomcom, it was stated that is people test positive they will be made to stay in their hotel until they can be able to exit

Are we also taking into account the requirements for entry into the EU / Netherlands ? especially for those travelling from outside the EU ?

look at the Rules set by NL

https://www.government.nl/topics/coronavirus-covid-19/visiting-the-netherlands-from-abroad

As initial thoughts, those are very good measures. Signup for sessions is a bit complicated, but as said more will come in this regard.

I read about having overflow rooms for the sessions. Does that mean that we will be like remote participants when that happens? If that is the case, what happens to a f2f interaction? Can we reserve our seats in the main room where things are being discussed?

What happens if someone tests positive? Quarantine, isolation, close contact ?

A lot of the times when we are doing hybrid meeting. the remote participation gets ignored so we will need more focused startegy approach for better efficiency and effectiveness

@Jonathan: I like the experiment of a thematic format. Who or how are these themes going to be determined?

+1 with Shreedeep

@ JZ - what about technical sessions that support the policy being discussed?

Good to try a thematic program structure

yes +1 Sheeedeep we need to have some Hub around the world to give more opportunities to community

I am confortable with the day 1 thematic approach on this Policy Forum

perso Remote participation and Hub community participation

@Hadia= You test positive for Covid you are basically ban from the f2f meeting. Problem is if you test positive the last day of the meeting and you suppose to take a plane. Who is going to pay for the trip change and who is going to cover your extra stay and per-diem?

Yes the remote hubs are a good idea with some guidance on how to set them up effectively, attendance, funding support etc

ALS can facilitate that with ICANN support like we did in IGF

Do all remember there is a difference between a F2F Meeting with Remote Participation and a Hybrid Meeting Model

yes Glenn +1

@Holly, some technical sessions might fall under a thematic umbrella. The point is that this is POLICY FORUM and suggesting how that might be different.

@Holly - we are having a hard time hearing you

@Hadia

@Cheryl: What is the difference. We have had remote participation in these meeting always?

@ JZ - that is what II meant - tie technical sessions tied to the policy themes

Before the panedemic, when all meetings were face to face, the meeting format allowed zoom login by remote participants, a hybrid meeting would be no different, except that the ratio of remote participants to in-room participants woudl be different

Past plenary topics that had wide community interest could be suggested as well.

I too like the theme approach, the devil is in the detail, determination of the theme , perhaps we need some voting approach on the selection of the theme.

+1 glenn

But plenaries are separate from themes. Two different conversations. It's not about "hot topics' as much as current "work."

If a thematic theme is approved, then there might be only one plenary (if that).

+1 Maureen an inclusive topic

Hybrid meeting design is all about participation engagement equity and thi=us is usually MORE expebsic=ve to yun than a F2F with Remote

ball park figures adds at least 15-50K additional to each for example concurrent session in a Hybrid over a Remote

virtual meeting was an eye opener regarding the participation and numbers ...

@Cheryl engagement equity wasn't a pronounced concern during f2f with remote, it becomes very important in a hybrid where the ratio is about half to half.

Is there a limit to the people that can attend?

I honestly think that's an impossibility. I think we need to ask how to make it the best possible experience for remote participants

+1 Maureen there is a greater need of looking into the session and enagagment

timezone management is definitely part of it

but I am surprised that it turns out to expensive. More expensive than an all f2f meeting?

ORG has worked hard to compress the virtual meetings into overlapping TZs

Hybrid meeting at the IGF was not like that as there were only a few hubs

...turns out to be expensive...

What about the Transfer policy - what are the rules, do they protect all parties sufficiently, what technically works, what would requirements on an AuthInfo code look like for security?> Just a thoght

That is not what the IGF had. There hybrid hubs were not Interactive hubs

hybrid will work but there needs to be more work that has to be done regarding getting the interest and enagagment of the participation...

The IETF was last week, did anyone attend or have an opinion on their success? Also ARIN on the Road is in Phoenix this week

How are we going to manage a networking event at the end of each day where you need to be 6 feet apart and when drinking masks are usually off (or briefly off)?

exactly it is the additional audio and data that contributes to the additional costs

@Eduardo... Aren't these the least of our concerns, relative to health reated restrictions etc. ?

If we explore hubs, would they be given support for their connectivity?

@Siva: I am concern about the overflow rooms.

and @Sarahh that also adds to costs

so you see why they are more expensive now?

They are expensive and complex to implement

Agree, Cheryl

Yup

Might make sense to just continue the connectivity subsidy for the hybrid meetings. I don't know what it ended up costing

I feel like hubs are generally not worth it

@ JZ - why?

@Jonathan, why not?

Given these concerns, for the Hague meeting, ICANN74 PC may have to explore the possibilities of chosing a venue large enough and open enough to allow the required 'space' for movement under all these health concerns. For example, a venue with rooms for 2000 participants actually seating 400, and a larger room if the size of the inroom participants is expected to be more, a venue with more open space, even an open space auditorium for some sessions, a venue with a garden for Tea or lunch etc.

The remote hubs will be very important especially for membership restricted by NL travel bans from various countries. Look at the NL site on their rules

Adam Peake is the co chair of the hybrid meeting working group at the IGF so he can help out. Iam also happy to put items on the google doc

If I recall Ron Da Silva had lots of experience in Hybrid meetings in past year

I might be the only one worried but 2 months sounds like a very short time to plan all this

Yes Sarah your worries are very valid

yup again

And shared by all

Visas also will be an issue for many

I don't think there will be enough to report on the GPI framework

I agree @Marita

in terms of new stuff

certainly a Hot Topic I would say @eB

one of the previous slides mentioned a session on Geopolitics. What would that session be about?

Prioritization or something around that might be interesting.

We may find ourselves doing a Theme Day, as with the hybrid meeting, not so much for itself as a beta test. That is, for the chance to fine out what problems crop up that we hadn't thought of. So we can do better next time.

too erly on that as well IMO @Marita

early

There will definitely be a prioritization meeting of some sort. Might be worth making it unconflicted

yes, maybe next time on that also @Cheryl

How about the increasing fracturing of the root?

Is it time for different constituencies to speak publically about their priorities.

in an uncnflicted session

@ JZ - yes - what about a follow up from the session with Jeff and the issues arising from blockchaoi>

sorry - blockchain

YES to Theme

I was actually thinking, @Holly, about the China and Russia and the idea of a localized root and whether that has had an impact

Theme - worth a try

This is the new European law Sébastien was referring to: https://www.europarl.europa.eu/news/en/press-room/20220315IPR25504/deal-on-digital-markets-act-ensuring-fair-competition-and-more-choice-for-users

@ Marita - agree but I”m thinking it isn’t can overarching theme

We can also have people use a green check or red x

Day 1

We can give it a try

Thanks @Yrjo

30 seconds is sufficient

Fracturing of the root and blockchain are both good ideas. They can also fit in one theme.

:-)

Was blockchain agreed as a possible plenary topic?

Yes, 30”

Wel, THAT'S clear!

indeed :-)

@JZ/OCL - I like the idea of tying the fracturing the root and block chain.

It’s not really a theme without costumes….

@Holly: me too!

Always happy to dress up @Greg

yes please @Holly great suggestion

so @Heidi, the plenary could be "conflict in the root" which could bring up alternative roots such as Russia and China as well as blockchain such as ETH

What would be the issue re blockchain?

Does Reputation Block lists fit in?

@JZ, thanks!

@Jonathan If we are discussing alternative roots such as that of Russia and China as you have suggested, it would be nice if we could positively explore ways of persuading these countries to stay global.

@ Heidi - the issue raised by Jeff in the block chain session was the challenge it poses to ICANN processes - he argued it was a reason to speed up introducing more new gTLDs and I was looking forward to him explaining why

@Marita, how would the others possibly measure up?

Okay, we would just be showing off @JZ

Of course, @Heidi, the sun rising is a reason to hurry up with a new round for Jeff...

@JZ 😊

If we choose a theme then the plenary has to be oriented around that theme. Otherwise, why having a theme.

no need to have plenary in a Theme day IMO

I Would like to suggest "End users data in the ICANN open data platform"

@Eduardo, themes and plenaries are different. Themes were meant to focus on current work

Noted, @Chokri

@Ed I thought the them was just for one day, not an overarching theme for the whole meeting, affecting the plenaries

Themes are a good way to focus the discussion, especially important in regards to the policy discussion

We can go over 10 mins if needed

maybe a theme could be ¿How we can identify abusives domains? and how we can act against they. my two cents

@ Roberto - that was my understanding - that there are other sessions as well

Noted, @Carlos

@Jonathan: I was under the impression tat if there is a Theme the whole meeting should rotate around that theme otherwise why having a theme (exmaple) around “electric cars” and have a plenary about how to make hamburgers.

@roberto, that's right

Definitely going to need a decision on what constitutes a valid demonstration of vaccination.

@Eduardo. That's NOT the case and in particular plenaries wouldn't follow the theme. The themes are about preparation advantages.

Yes it is a rapidy changing landscape still

We have noted them.

Indeed. South Korea which has had it pretty easy till now is currently reporting 2,000,000 new cases per week.

Bye for now then...

Not only changing, but subject to change of direction of changes

Thanks Merci bye bye

How will there be social distancing during meals and drink up😄.

Thanks everyone

Thank you for this call. Bye for now

bye all

bye

Thank bye all

don't forger FRENCH TRANSLATOR next time

+1

@Betty we requested FR interpretation but the interpreters were not available, apologies

In addition to the geopolitical forum, there might a be plenary on the impact on the internet by the war that is going on

@Betty, the call was organised over the weekend, so shorter than we normally plan meetings.

Thank you all.

it's all because Europeans have such long summer breaks!

I knew it was their fault??

Count me in @G

it's almost as though work isn't your whole life!

Thank you all

Many thanks!!

thank you all

Take care everyone, stay safe and be kind

Thank you

Thank you

Bye

Thank you!

Bye

Bye