Apologies if I missed the roll call, had some difficulty getting in.

Hello all

As a follow-on the Nathalie’s introduction…

Hello, my name is Steve Chan and I will be monitoring this chat room and the Q&A pod. In this role, I am the voice for remote participants.In keeping with monthly GNSO Council meetings, only councilors as panelists will have access to the chat and to their microphones. There will be an Open Mic moment at the end of the session where the chat and mics will be opened to all attendees. Questions and comments on the chat will begin with [QUESTION] or [COMMENT] to be read out loud during the Open Mic.This session also includes real time transcription. By clicking on the “closed caption” button in the Zoom toolbar you can view the real time transcription. You may also follow the transcription on this link: ttps://www.streamtext.net/player?event=20210324-zoom4. This transcript is not official or authoritative.Please note that chat sessions are being archived and follow the ICANN Expected Standards of Behavior. http://www.icann.org/en/news/in-focus/accountability/expected-standards.

Hand up on the consent agenda

was the amended text seconded?

or sent to the council list (the final version)

@Maxim, there is no motion associated with this item

And yes, the final version was sent earlier today: https://gnso.icann.org/sites/default/files/policy/2021/presentation/draft-council-recommendations-new-gtld-subsequent-procedures-pdf-24mar21-en.pdf.pdf

Where is hand up option in this room anyway 😢

Under reactions

Or on the bottom tooolbar

There are no reactions visible to me

If you cannot see it, we can reset the option

Hence am asking

on mac - Raise Hand icon

It seems to be normal that final reports are not sent to the board and only the recommendations report is. Who made that decision?

Ok please hold

I see it just next to CC button

I also don’t see the reactions button today

It seems to be normal that final reports are not sent to the board and only the recommendations report is. Who made that decision?

I see nothing 😔

nor do I see the reactions button

@Juan it depends on the Zoom version you have, if you have updated your Zoom room … :)

I see it, awesome thanks Nathalie

rise habd is there now

I updated my zoom O_o

Fixed. Thanks

Excellent!

Again - Why is it standard operating procedure that a final report does not get sent to the board with the recommendations report

In keeping with monthly GNSO Council meetings, only councilors as panelists will have access to the chat and to their microphones. There will be an Open Mic moment at the end of the session where the chat and mics will be opened to all attendees. Questions and comments on the chat will begin with [QUESTION] or [COMMENT] to be read out loud during the Open Mic.

@Jeff. It is a report from the Council to the Board, so it is the Council’s prerogative to decide what to include in the Recommendations Report

I don't recall Council ever being asked whether they wanted to submit it.

I agree with Kurt that sending the ancillary docs seems reasonable.

No matter how magnum the opus….

@Jeff, the Recommendations Report was circulated to the Council ahead of time precisely to allow all Councilors (and the community) to review it, to see if the content is what the Council wishes to send.

Can we just add a new Annex: Final Report?

+1 Pam

All, please note that the Board DOES get the Final Report, as well as the Recommendations Report (which under the Bylaws is a separate document, though it can certainly include the Final Report as an annex) AND all the Public Comments submitted to the Final Report.

Hand

There is also nothing to prevent the Council from sending BOTH a Recommendations Report AND the Final Report at the same time.

The Board should always get it formally. We do NOT want anyone to read the Recommendations Report as a substitute for the Final Report

That was not what was intended by that Section of the PDP Manual

@Pam - We understand that, but we need to follow formal procedures

Well Noted @Pam the Board shepherds have been well engaged

The Bylaws require a separate Recommendations Report from the Council. As noted, the Board always also receives and reviews the actual Final Report plus all the Public Comments submitted to that report.

And Who/when do reports get sent to the Board?

And who decides when that report is sent?

The Final report should be included to make the public record clear and complete.

Seems a simple solution @Mary THANK you!

There is no specific timeframe required or prescribed in the Bylaws for when a Recommendations Report is sent.

OK with me

Ok for me

Fine by me too

Can we get a response as to When the report will be sent?

@Jeff, staff endeavors to send the report as soon as feasible. If the Council desires it to be sent at a specific time, we will be happy to follow its direction.

Prior to this meeting, it was always my assumption that reports were submitted immediately after the reports are approved. Why would that not be the default?

@Jeff, staff really does try to submit the Recommendations Report as soon as is feasible. If the GNSO Council/community think that it will be better to have a stricter or more specific timeline, this can be addressed in general by an amendment to the GNSO’s procedures or, in each case, via a direct instruction to staff from the Council.

@Mary, there are timelines set in the Bylaws. The Bylaws are clear that the Board must act by the second meeting after it RECEIVES the report.

So, it should be the default that reports are submitted within the same week that the reports are approved so that the Bylaws clock can start ticking.

I can add that this phrase in the contract was not followed by IANA today

Welcome Carlton!

Thank you Nathalie. My apologies for the late join. Had a task getting between places.

some audio issues

please come back to me later

To clarify the timeline for Board action on PDP recommendations - the Bylaws require that the Board “meet to consider” the recommendations “as soon as feasible” and “preferably” not later than the second Board meeting after it receives the Recommendations Report. That does not mean, of course, that the Board cannot take the vote as early as that second meeting (or earlier), but it is not required to do so - especially considering the other Bylaws requirements for a Public Comment Proceeding prior to Board action and provision of time for timely GAC advice.

Thanks @Mary, that is what I meant by act (discussions).

And it should be noted that the Board cannot start a comment period on a Final report until it actually receives it.

it can wait until discussion

The session earlier this week on the Transfer Policy PDP, conducted by Emily and Caitlin, was very helpful and to the point.

@Dale Yes, Staff did a great job presenting the information!

I agree @Carlton and @Tom Dale

it is 4 instead of 3, = 2 actual + 2 alternate

@Maxim - Thanks, but they asked for 3 members

full members

Thanks Philippe

Jeff 2 participants would be ok for the GAC, you can explain this to them as all SO and AC have the same number of representatives

Thanks Olga. Understood, but it is my job to put that on the record.

Ok Jeff understand

@Pam - Understand it was late, but there was a technical issue with the GAC Chair's email where although she thought she sent the email prior to the deadline for some reason it didn't go through.

Understood thanks for the explanations

REMINDER to councillors: please set your chat to Panelists and Attendees for all to be able to follow the exchanges.

Sorry all.. my router restarted unexpectedly and I was trying in vain to reconnect

@Farell I feel you. Weird connectivity problems all around today.

;)

Hello all!

That is Adetola Sogbesan speaking.

Welcome, Keith

Hi Keith !

Glad to be back among you on the GNSO Council!

Keith! Welcome :)

any ads on social media?

Thanks Wolfgang for the info!

Thanks for the introduction

originally we were aiming at 3 months and no progress was a bad outcome … now we seem to extend it for half a year?

What is our action / duty as councillors at this time?

+1 to Keith's question

Extension requests?

As a reminder to Attendees, in keeping with monthly GNSO Council meetings, only councilors as panelists will have access to the chat and to their microphones. There will be an Open Mic moment at the end of the session where the chat and mics will be opened to all attendees. Questions and comments on the chat will begin with [QUESTION] or [COMMENT] to be read out loud during the Open Mic.

Kurt do you want me to ask this question or would you like to raise your hand

Hi Tatiana - I guess I am asking you

Me? We have to assess if the progress is made and the group can achieve consensus otherwise we have a duty to terminate it. Tx.

As the Chair and liaison are indicating progress, and there is legal advice coming, I'd certainly support the timeline on the slide & let the team keep working.

Marie, I second that

That's correct. At the current moment, we are working on concepts within a framework for each policy topic. At the moment, we don't have specific recommendation text as what you'd normally see in an Initial or Final Report. Those will start to materialize as the P2A continues its work.

Thanks Berry

@Keith and @Berry thanks for that additional detail.

I am very in favor of Marie's position, but I would really like to understand what the level of consensus within the EPDP group is, and whether we can realistically expect them to provide a clear answer.

At the conclusion of each month, the P2A will submit its project package to the Council. The leadership team can provide additional commentary on progress as a part of that package.

That is valuable, Berry.

Thank you Keith for the udpate

thanks keith

Thanks Keith

Thanks all!

Thanks , Keith!

Thx Keith

@Tatiana, confirmed that the ODP for the SSAD is on the ICNNN Board’s agenda for their 25 March meeting: https://www.icann.org/resources/board-material/agenda-2021-03-25-en

We might see ODP here as an interim step

I think we're pretty much there on the letter - and I like the questions at the end that scope out the 1st April discussion.

Has anyone seen the diagram of how the ODP is going to work? In the blog there were only words (about the 2.0 version)

Regardless of scope of the ODP, the Council requested a cost-benefit analysis. We should concentrate on the analysis and not get into a discussion / argument regarding the content of the ODP

Maxim, there ara Flow diagram at the end of ODP document

old one had it

Final ODP paper v3.0 of 11 March 2021 does not seem to have a flow chart https://www.icann.org/en/system/files/files/odp-concept-paper-05mar21-en.pdf

Yep. I can note it.. I was checking and the Flowchart I saw is an old one. From Aug. 2020.

https://www.icann.org/en/system/files/files/odp-form-concept-paper-18dec20-en.pdf

anyway ODP is on ICANN side, let’s see how it will work

Yep

what is the date of the xtra meeting?

@maxim the 9th April 2021 at 1900 UTC An invite will be sent out after this call.

Attendees: This is the Open Mic session. Please note you now have the option to use your microphones and type in the chat. Please begin your text with [QUESTION] or [COMMENT] if you would like these read out loud. Please raise your hand if you would like to be placed in the queue and we will unmute you when it is your turn.

@maxim APOLOGIES: Next meeting is Thursday 8th April 2021 19:00 UTC

I am not shocked!

@Nathalie, thanks

For what it is worth, I agree personally with the sentiments that Susan just expressed concerning transparency. The chat should be open, or we should figure out a way to do a parallel chat that would be published as well, for observers.

+1 Susan. The Council voted on the full report, not the summary. It is far better process to include a full report each time a PDP is reported to the Board. That just make sense.

Skype chat, anyone?

Squeezing this in while chat is open…

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I think it should be the default

Staff had noted that the full report will also be sent.

+1 Susan - the full report must be submitted to the Board

or double zoom design?

And please recall that, regardless, the Board does receive and review the full report as well as the public comments.

@Mary - That may be, but it really misses the point.

The Council should just send the report and the resolution; then the staff can surround that with other prose as need be for the board

NOTE GAC and others have not used Webinar format rather the more open Meeting one the security issues previously forcing the Webinar use is managed by the access to links via Registration etc.,

@Jeff. I am sorry, but speaking for the staff team it really isn’t fair to pick on one instance when in all other PDPs the transmission has been relatively quick.

@Mary, I appreciate that you have said you will send it. My point is that the full report is not formally submitted by Council - and it should be. To do otherwise suggests that the full report is of lesser importance

We should be able to figure out a way to create an equal space for attendee chat and hand raising. Lots of competent geeks here….

the deadlines are just expectations here

Artificial time pressure does not lead usually to quality

As Mary notes, the RPMs report is the exception. The SubPro Recommendations Report will be sent quickly, with the Final Report included.

Thanks all

I note that the EPDP Phase 2 report was approved by Council in September. I have no idea when the "report to the Board" was sent, but the Board's public comment opened on 8 Feb and they posted the full final report.

@Mary - I don't mean to pick on staff, but how do we know that this was only done once.

+1 Flip

There have been many occasions where the Board has not opened up a public comment period for months after the GNSO approves the report.

@Jeff, I understand; and we all understand it’s not personal or picking on staff. We list ALL transmission dates on the GNSO’s website, on the Active Projects page.

And the RPM Report was listed incorrectly as beinnnng sent to the Board on Feb 10th.

I pointed that out and it was corrected

Bye for now everyone...

Bye

Bye, thanks.