Logo

GNSO Council Meeting - Shared screen with speaker view
Stephanie Perrin
32:58
Apologies if I missed the roll call, had some difficulty getting in.
Maxim Alzoba
33:00
Hello all
Steve Chan - ICANN Org
34:12
As a follow-on the Nathalie’s introduction…
Steve Chan - ICANN Org
34:14
Hello, my name is Steve Chan and I will be monitoring this chat room and the Q&A pod. In this role, I am the voice for remote participants.In keeping with monthly GNSO Council meetings, only councilors as panelists will have access to the chat and to their microphones. There will be an Open Mic moment at the end of the session where the chat and mics will be opened to all attendees. Questions and comments on the chat will begin with [QUESTION] or [COMMENT] to be read out loud during the Open Mic.This session also includes real time transcription. By clicking on the “closed caption” button in the Zoom toolbar you can view the real time transcription. You may also follow the transcription on this link: ttps://www.streamtext.net/player?event=20210324-zoom4. This transcript is not official or authoritative.Please note that chat sessions are being archived and follow the ICANN Expected Standards of Behavior. http://www.icann.org/en/news/in-focus/accountability/expected-standards.
Kurt Pritz
37:03
Hand up on the consent agenda
Maxim Alzoba
37:11
was the amended text seconded?
Maxim Alzoba
37:34
or sent to the council list (the final version)
Steve Chan - ICANN Org
37:50
@Maxim, there is no motion associated with this item
Steve Chan - ICANN Org
38:15
And yes, the final version was sent earlier today: https://gnso.icann.org/sites/default/files/policy/2021/presentation/draft-council-recommendations-new-gtld-subsequent-procedures-pdf-24mar21-en.pdf.pdf
Tatiana Tropina
38:15
Where is hand up option in this room anyway 😢
Nathalie Peregrine - ICANN Org
38:24
Under reactions
Nathalie Peregrine - ICANN Org
38:29
Or on the bottom tooolbar
Tatiana Tropina
38:36
There are no reactions visible to me
Nathalie Peregrine - ICANN Org
38:36
If you cannot see it, we can reset the option
Tatiana Tropina
38:42
Hence am asking
Maxim Alzoba
38:52
on mac - Raise Hand icon
Jeffrey Neuman
38:52
It seems to be normal that final reports are not sent to the board and only the recommendations report is. Who made that decision?
Nathalie Peregrine - ICANN Org
38:55
Ok please hold
Juan Manuel Rojas
38:56
I see it just next to CC button
Kristian Ørmen
39:06
I also don’t see the reactions button today
Jeffrey Neuman
39:12
It seems to be normal that final reports are not sent to the board and only the recommendations report is. Who made that decision?
Tatiana Tropina
39:19
I see nothing 😔
Cheryl Langdon-Orr
39:31
nor do I see the reactions button
Nathalie Peregrine - ICANN Org
39:33
@Juan it depends on the Zoom version you have, if you have updated your Zoom room … :)
Tatiana Tropina
39:35
I see it, awesome thanks Nathalie
Cheryl Langdon-Orr
39:43
rise habd is there now
Tatiana Tropina
39:46
I updated my zoom O_o
Tom Dale GNSO Council
39:54
Fixed. Thanks
Nathalie Peregrine - ICANN Org
39:59
Excellent!
Jeffrey Neuman
40:12
Again - Why is it standard operating procedure that a final report does not get sent to the board with the recommendations report
Nathalie Peregrine - ICANN Org
40:32
In keeping with monthly GNSO Council meetings, only councilors as panelists will have access to the chat and to their microphones. There will be an Open Mic moment at the end of the session where the chat and mics will be opened to all attendees. Questions and comments on the chat will begin with [QUESTION] or [COMMENT] to be read out loud during the Open Mic.
Mary Wong (ICANN org)
41:07
@Jeff. It is a report from the Council to the Board, so it is the Council’s prerogative to decide what to include in the Recommendations Report
Jeffrey Neuman
41:34
I don't recall Council ever being asked whether they wanted to submit it.
Stephanie Perrin
42:05
I agree with Kurt that sending the ancillary docs seems reasonable.
Stephanie Perrin
42:16
No matter how magnum the opus….
Mary Wong (ICANN org)
42:24
@Jeff, the Recommendations Report was circulated to the Council ahead of time precisely to allow all Councilors (and the community) to review it, to see if the content is what the Council wishes to send.
Pam Little
43:59
Can we just add a new Annex: Final Report?
Maxim Alzoba
44:20
+1 Pam
Mary Wong (ICANN org)
45:33
All, please note that the Board DOES get the Final Report, as well as the Recommendations Report (which under the Bylaws is a separate document, though it can certainly include the Final Report as an annex) AND all the Public Comments submitted to the Final Report.
Steve Chan - ICANN Org
46:16
Hand
Mary Wong (ICANN org)
46:26
There is also nothing to prevent the Council from sending BOTH a Recommendations Report AND the Final Report at the same time.
Jeffrey Neuman
46:34
The Board should always get it formally. We do NOT want anyone to read the Recommendations Report as a substitute for the Final Report
Jeffrey Neuman
46:43
That was not what was intended by that Section of the PDP Manual
Jeffrey Neuman
47:13
@Pam - We understand that, but we need to follow formal procedures
Cheryl Langdon-Orr
47:21
Well Noted @Pam the Board shepherds have been well engaged
Mary Wong (ICANN org)
47:27
The Bylaws require a separate Recommendations Report from the Council. As noted, the Board always also receives and reviews the actual Final Report plus all the Public Comments submitted to that report.
Jeffrey Neuman
47:55
And Who/when do reports get sent to the Board?
Jeffrey Neuman
48:05
And who decides when that report is sent?
Tom Dale GNSO Council
48:07
The Final report should be included to make the public record clear and complete.
Cheryl Langdon-Orr
48:10
Seems a simple solution @Mary THANK you!
Mary Wong (ICANN org)
48:27
There is no specific timeframe required or prescribed in the Bylaws for when a Recommendations Report is sent.
Kurt Pritz
48:55
OK with me
Flip Petillion
48:56
Ok for me
Pam Little
49:01
Fine by me too
Jeffrey Neuman
49:14
Can we get a response as to When the report will be sent?
Mary Wong (ICANN org)
50:08
@Jeff, staff endeavors to send the report as soon as feasible. If the Council desires it to be sent at a specific time, we will be happy to follow its direction.
Jeffrey Neuman
51:06
Prior to this meeting, it was always my assumption that reports were submitted immediately after the reports are approved. Why would that not be the default?
Mary Wong (ICANN org)
54:05
@Jeff, staff really does try to submit the Recommendations Report as soon as is feasible. If the GNSO Council/community think that it will be better to have a stricter or more specific timeline, this can be addressed in general by an amendment to the GNSO’s procedures or, in each case, via a direct instruction to staff from the Council.
Jeffrey Neuman
55:33
@Mary, there are timelines set in the Bylaws. The Bylaws are clear that the Board must act by the second meeting after it RECEIVES the report.
Jeffrey Neuman
56:07
So, it should be the default that reports are submitted within the same week that the reports are approved so that the Bylaws clock can start ticking.
Kristian Ørmen
56:48
I can add that this phrase in the contract was not followed by IANA today
Nathalie Peregrine - ICANN Org
56:58
Welcome Carlton!
Carlton SAMUELS
57:37
Thank you Nathalie. My apologies for the late join. Had a task getting between places.
Mark Datysgeld
59:10
some audio issues
Mark Datysgeld
59:14
please come back to me later
Mary Wong (ICANN org)
59:37
To clarify the timeline for Board action on PDP recommendations - the Bylaws require that the Board “meet to consider” the recommendations “as soon as feasible” and “preferably” not later than the second Board meeting after it receives the Recommendations Report. That does not mean, of course, that the Board cannot take the vote as early as that second meeting (or earlier), but it is not required to do so - especially considering the other Bylaws requirements for a Public Comment Proceeding prior to Board action and provision of time for timely GAC advice.
Jeffrey Neuman
01:01:06
Thanks @Mary, that is what I meant by act (discussions).
Jeffrey Neuman
01:01:57
And it should be noted that the Board cannot start a comment period on a Final report until it actually receives it.
Jeffrey Neuman
01:02:50
it can wait until discussion
Tom Dale GNSO Council
01:06:08
The session earlier this week on the Transfer Policy PDP, conducted by Emily and Caitlin, was very helpful and to the point.
Carlton SAMUELS
01:07:10
@Dale Yes, Staff did a great job presenting the information!
Tomslin Samme-Nlar
01:08:32
I agree @Carlton and @Tom Dale
Maxim Alzoba
01:08:39
it is 4 instead of 3, = 2 actual + 2 alternate
Jeffrey Neuman
01:08:55
@Maxim - Thanks, but they asked for 3 members
Jeffrey Neuman
01:09:02
full members
Jeffrey Neuman
01:09:42
Thanks Philippe
Olga Cavalli
01:09:44
Jeff 2 participants would be ok for the GAC, you can explain this to them as all SO and AC have the same number of representatives
Jeffrey Neuman
01:10:06
Thanks Olga. Understood, but it is my job to put that on the record.
Olga Cavalli
01:10:28
Ok Jeff understand
Jeffrey Neuman
01:11:24
@Pam - Understand it was late, but there was a technical issue with the GAC Chair's email where although she thought she sent the email prior to the deadline for some reason it didn't go through.
John McElwaine
01:17:03
Understood thanks for the explanations
Nathalie Peregrine - ICANN Org
01:17:13
REMINDER to councillors: please set your chat to Panelists and Attendees for all to be able to follow the exchanges.
Farell Folly
01:23:19
Sorry all.. my router restarted unexpectedly and I was trying in vain to reconnect
Mark Datysgeld
01:24:12
@Farell I feel you. Weird connectivity problems all around today.
Farell Folly
01:27:49
;)
Keith Drazek (Verisign)
01:28:14
Hello all!
Mark Datysgeld
01:28:26
That is Adetola Sogbesan speaking.
Pam Little
01:28:36
Welcome, Keith
Flip Petillion
01:28:38
Hi Keith !
Keith Drazek (Verisign)
01:28:39
Glad to be back among you on the GNSO Council!
Tatiana Tropina
01:28:53
Keith! Welcome :)
Maxim Alzoba
01:29:06
any ads on social media?
Olga Cavalli
01:29:38
Thanks Wolfgang for the info!
Maxim Alzoba
01:29:56
Thanks for the introduction
Maxim Alzoba
01:40:29
originally we were aiming at 3 months and no progress was a bad outcome … now we seem to extend it for half a year?
Kurt Pritz
01:47:05
What is our action / duty as councillors at this time?
Mark Datysgeld
01:47:23
+1 to Keith's question
Maxim Alzoba
01:47:24
Extension requests?
Steve Chan - ICANN Org
01:47:54
As a reminder to Attendees, in keeping with monthly GNSO Council meetings, only councilors as panelists will have access to the chat and to their microphones. There will be an Open Mic moment at the end of the session where the chat and mics will be opened to all attendees. Questions and comments on the chat will begin with [QUESTION] or [COMMENT] to be read out loud during the Open Mic.
Tatiana Tropina
01:47:54
Kurt do you want me to ask this question or would you like to raise your hand
Kurt Pritz
01:48:31
Hi Tatiana - I guess I am asking you
Tatiana Tropina
01:49:33
Me? We have to assess if the progress is made and the group can achieve consensus otherwise we have a duty to terminate it. Tx.
Marie Pattullo
01:51:10
As the Chair and liaison are indicating progress, and there is legal advice coming, I'd certainly support the timeline on the slide & let the team keep working.
Tatiana Tropina
01:51:25
Marie, I second that
Berry Cobb
01:51:27
That's correct. At the current moment, we are working on concepts within a framework for each policy topic. At the moment, we don't have specific recommendation text as what you'd normally see in an Initial or Final Report. Those will start to materialize as the P2A continues its work.
Keith Drazek (Verisign)
01:52:01
Thanks Berry
John McElwaine
01:53:20
@Keith and @Berry thanks for that additional detail.
Mark Datysgeld
01:53:43
I am very in favor of Marie's position, but I would really like to understand what the level of consensus within the EPDP group is, and whether we can realistically expect them to provide a clear answer.
Berry Cobb
01:56:23
At the conclusion of each month, the P2A will submit its project package to the Council. The leadership team can provide additional commentary on progress as a part of that package.
Mark Datysgeld
01:56:53
That is valuable, Berry.
Pam Little
01:58:35
Thank you Keith for the udpate
Olga Cavalli
01:58:43
thanks keith
Tatiana Tropina
01:58:45
Thanks Keith
Keith Drazek (Verisign)
01:58:47
Thanks all!
Maxim Alzoba
01:59:07
Thanks , Keith!
Flip Petillion
02:00:48
Thx Keith
Steve Chan - ICANN Org
02:05:25
@Tatiana, confirmed that the ODP for the SSAD is on the ICNNN Board’s agenda for their 25 March meeting: https://www.icann.org/resources/board-material/agenda-2021-03-25-en
Maxim Alzoba
02:05:25
We might see ODP here as an interim step
Marie Pattullo
02:05:26
I think we're pretty much there on the letter - and I like the questions at the end that scope out the 1st April discussion.
Maxim Alzoba
02:06:20
Has anyone seen the diagram of how the ODP is going to work? In the blog there were only words (about the 2.0 version)
Kurt Pritz
02:11:46
Regardless of scope of the ODP, the Council requested a cost-benefit analysis. We should concentrate on the analysis and not get into a discussion / argument regarding the content of the ODP
Juan Manuel Rojas
02:11:52
Maxim, there ara Flow diagram at the end of ODP document
Maxim Alzoba
02:12:02
old one had it
Tom Dale GNSO Council
02:13:50
Final ODP paper v3.0 of 11 March 2021 does not seem to have a flow chart https://www.icann.org/en/system/files/files/odp-concept-paper-05mar21-en.pdf
Juan Manuel Rojas
02:14:49
Yep. I can note it.. I was checking and the Flowchart I saw is an old one. From Aug. 2020.
Juan Manuel Rojas
02:15:48
https://www.icann.org/en/system/files/files/odp-form-concept-paper-18dec20-en.pdf
Maxim Alzoba
02:16:44
anyway ODP is on ICANN side, let’s see how it will work
Tom Dale GNSO Council
02:17:10
Yep
Maxim Alzoba
02:19:10
what is the date of the xtra meeting?
Nathalie Peregrine - ICANN Org
02:19:42
@maxim the 9th April 2021 at 1900 UTC An invite will be sent out after this call.
Nathalie Peregrine - ICANN Org
02:20:47
Attendees: This is the Open Mic session. Please note you now have the option to use your microphones and type in the chat. Please begin your text with [QUESTION] or [COMMENT] if you would like these read out loud. Please raise your hand if you would like to be placed in the queue and we will unmute you when it is your turn.
Nathalie Peregrine - ICANN Org
02:21:47
@maxim APOLOGIES: Next meeting is Thursday 8th April 2021 19:00 UTC
Volker Greimann - CentralNic
02:21:49
I am not shocked!
Maxim Alzoba
02:22:04
@Nathalie, thanks
Stephanie Perrin
02:23:43
For what it is worth, I agree personally with the sentiments that Susan just expressed concerning transparency. The chat should be open, or we should figure out a way to do a parallel chat that would be published as well, for observers.
Paul McGrady
02:24:07
+1 Susan. The Council voted on the full report, not the summary. It is far better process to include a full report each time a PDP is reported to the Board. That just make sense.
Volker Greimann - CentralNic
02:24:43
Skype chat, anyone?
Herb Waye Ombuds
02:24:50
Squeezing this in while chat is open…
Herb Waye Ombuds
02:24:52
Hello everyone. The ICANN Ombuds team will be available at our drop-in virtual Zoom office during meeting hours (9 AM to 5:30 PM daily). You can visit using the following Zoom link: https://icann.zoom.us/j/97816079697 Passcode: Y^63mHe0NTYou will be placed in a waiting room to ensure confidentiality for anyone who may be visiting the office when you join. If you are not allowed entry within a few minutes please send us an email at ombudsman@icann.org
Jeffrey Neuman
02:24:53
I think it should be the default
Mary Wong
02:24:57
Staff had noted that the full report will also be sent.
Martin Sutton, BRG
02:24:57
+1 Susan - the full report must be submitted to the Board
Maxim Alzoba
02:25:07
or double zoom design?
Mary Wong
02:25:18
And please recall that, regardless, the Board does receive and review the full report as well as the public comments.
Jeffrey Neuman
02:26:42
@Mary - That may be, but it really misses the point.
Kurt Pritz
02:26:51
The Council should just send the report and the resolution; then the staff can surround that with other prose as need be for the board
Cheryl Langdon-Orr
02:28:29
NOTE GAC and others have not used Webinar format rather the more open Meeting one the security issues previously forcing the Webinar use is managed by the access to links via Registration etc.,
Mary Wong
02:28:37
@Jeff. I am sorry, but speaking for the staff team it really isn’t fair to pick on one instance when in all other PDPs the transmission has been relatively quick.
Susan Payne
02:29:05
@Mary, I appreciate that you have said you will send it. My point is that the full report is not formally submitted by Council - and it should be. To do otherwise suggests that the full report is of lesser importance
Stephanie Perrin
02:29:09
We should be able to figure out a way to create an equal space for attendee chat and hand raising. Lots of competent geeks here….
Maxim Alzoba
02:29:09
the deadlines are just expectations here
Maxim Alzoba
02:29:58
Artificial time pressure does not lead usually to quality
Steve Chan - ICANN Org
02:30:13
As Mary notes, the RPMs report is the exception. The SubPro Recommendations Report will be sent quickly, with the Final Report included.
Maxim Alzoba
02:30:31
Thanks all
Alan Greenberg
02:30:31
I note that the EPDP Phase 2 report was approved by Council in September. I have no idea when the "report to the Board" was sent, but the Board's public comment opened on 8 Feb and they posted the full final report.
Jeffrey Neuman
02:30:44
@Mary - I don't mean to pick on staff, but how do we know that this was only done once.
Owen Smigelski (Namecheap)
02:31:06
+1 Flip
Jeffrey Neuman
02:31:14
There have been many occasions where the Board has not opened up a public comment period for months after the GNSO approves the report.
Mary Wong
02:31:21
@Jeff, I understand; and we all understand it’s not personal or picking on staff. We list ALL transmission dates on the GNSO’s website, on the Active Projects page.
Jeffrey Neuman
02:31:47
And the RPM Report was listed incorrectly as beinnnng sent to the Board on Feb 10th.
Jeffrey Neuman
02:31:55
I pointed that out and it was corrected
Cheryl Langdon-Orr
02:32:16
Bye for now everyone...
Osvaldo Novoa
02:32:22
Bye
Jeffrey Neuman
02:32:25
Bye, thanks.